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ADMINISTRATIVE SECRETARY INTERN

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SUMMARY:
The ACK Language and Orientation School Nairobi, is a Provincial institution of the Anglican Church of Kenya.
It is the oldest and most authentic language school in East and Central Africa established by the Church Missionary Society (CMS) of England in 1909 as a missionary outreach centre.
In 1965, it was structured into a school status to offer curriculum of various languages, with enriched Cross-Cultural Training and Orientation.

The school is looking to recruit an Administrative Secretary Intern for a three-month period, from October to December 2025.
Please note that this is a short-term, non-renewable contract.
The school is seeking to recruit for the following position:

Job Title: Administrative Secretary Intern Position

Key Requirements
  1. Must be A Kenyan Citizen
  2. Must be a Christian
  3. Must be below 45 years old.
  4. Must possess an Advanced College Diploma. A Bachelors’ degree in Business Administration or related field will be an added advantage.
  5. Formal qualification in office administration, secretarial work, or related training.
  6. Must have experience as an Administrative Secretary.
  7. Must be proficient in managing documents, spreadsheets, and databases.
  8. Must have the ability to liaise internally and externally on administrative matters.
  9. Must have exceptional skills in filing, record keeping, and organization.
  10. Must have a working knowledge of printers, copiers and scanners.
  11. Must be proficient in appointment scheduling and call forwarding systems.
  12. Must have excellent written and verbal communication skills.
  13. Must have exceptional interpersonal skills.

The successful candidate will be expected to support the school in the following areas :
  1. Provision of Administrative support and Secretarial services to the School
    • Manage correspondences eg. Emails, letters telephone calls etc
    • Receive visitors and guide them to specific offices
    • Scheduling, Planning and organizing Principals office activities and diary, office meetings, appointments, and other office events.
    • Prepare documents for various meetings.
  2. Office management and administration
    • Supervise the work of all support staff and ensure smooth flow of work in the school.
    • Draw a leave rota for office staff
    • Supervise procurement exercise and logistics
    • Ensure office supplies and basic utilities are available for staff eg. Drinking water, etc.
    • Office hygiene and orderliness is maintained at all times.
  3. Public Relation and Customer care role
    • Manage schools reputation
    • Build strong relationships with stakeholders
    • General communication
  4. Record keeping and documentation
    • Keep accurate student’s enrolment, attendance and academic progress records
    • Keep employees personal file records
    • Management reports and minutes
  5. Marketing and Brand building
    • Develop marketing materials eg. Brochures, create a schools social media platform etc
    • Enhance the institution visibility and reputation both locally and internationally.
  6. Events Coordination & Calendar Management:
    • Planning and executing events with guidance of the School’s Principal such as workshops, cultural activities, launch etc.
    • Travel Arrangements: Planning and booking travel itineraries, including flights, accommodation, transportation, and any other travel-related arrangements for the Principal and other school officers.
  7. To do any other duty assigned to you by the Principal accordance with the ACK Terms of Service.

APPLICATION INSTRUCTIONS:
Qualified and Interested Candidates are required to submit their applications on or before 31st August 2025.
Resumes and copies of certificates with a cover letter should be sent to:

The Principal
ACK Language and Orientation School,
Opposite NSSF Building, Bishop’s Road
P.O Box 47429-00100 GPO Nairobi
Email: info@acklanguageschool.com


NOTE
  1. Applications will not be accepted after close of business on 31st August 2025
  2. Only Short-listed candidates will be contacted.
  3. During the Interview Day, short-listed candidates will be required to submit a letter of recommendation from their Parish Vicar with an endorsement by the Diocesan Bishop.

Our Values

ACK language school, being an institution of the Anglican Church places strong emphasis on values and ethics expounded by our parent body.

Everything we do (be it procurement, recruitment, offering services etc) is guided by these values and principles.

We are a healthy, thriving, outwardly-focussed Christ-centred school, united in diversity.

We are formed and directed by the word of God and enriched by our Anglican Heritage.

We are welcoming, open and deeply relational community of mutual care; an extended family of small groups loving one another as Christ loves us.

We anticipate that organization or individuals who wish to partner with us either as Suppliers or employees are driven by the same IDEALS.

if you are a person of uncompromised INTEGRITY you can check out below to find out current opportunities

Job Opportunities

As an employer, the ACK language school recognizes and places high value on our employees and their contributions towards advancing the mission of the Language School. tutor

That mission includes:

  • Ensuring and enhancing language programs quality
  • Delivering outstanding, flexible, responsive services and expertise to students, faculty and staff in ACK Language school programs

ACK Language school offers a workplace characterized by collegial collaboration and a strong sense of caring among our employees.

Commitment to diversity

buildingThe School’s commitment to diversity is central to our core mission to ensure excellence in language and orientation training.

Together we recognize that diversity – in our workplace and in our language student community – fosters a rich and creative environment, and we are actively engaged in building a more diverse workplace.

We share the values of ACK and encourage all qualified applicants to apply.

We support flexible work schedules whenever feasible and practice a family-friendly approach in applying the School leave policies and procedures. We enjoy working together in the beautiful and historic ACK Language School Building!

 


Database of Facilitators

At the forefront of our business and keeping with our vision to provide language training of the highest quality, we keep updating our database to represent some of Language’s top trainers.

All our trainers are committed to providing outcomes based on interactive training programmes.

ACK language school carefully selects trainers from an extensive local network of language instructors.

We are continuously updating our trainer database and scouting for emerging experts in Language training , thereby keeping abreast of constantly changing language training trends.

We seek to develop relationships with both trainers and students, thus forging strong ties and unity, all focused at attaining the best result for our clients.tutor3

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